Book Travel

Our Preferred supplier for travel arrangements is Maritime Travel. Negotiated airline, hotel and transportation discounts are available only through them. If you’re travelling outside of Canada, please register your travel with Risk Management.

Learn more

Online Self-serve Booking

Online one-stop booking tool for all simple point-to-point air, hotel and car bookings within Canada, US or major cities for international destinations
If you are a first-time user of the online booking tool, you will need to create a new Travel Profile

Maritime Travel Consultant Assistance

For international travel or multi-site itineraries, use the request form to work directly with Maritime for the best options on air, hotel, and vehicle reservations

To reach Maritime directly for questions or group bookings

Call: 403-292-7482 or toll-free 877-256-3752
Email: [email protected]

UCalgary’s preferred travel payment method is via a university Travel & Expense (T&E) corporate credit card.

Benefits of using a T&E credit card

Travel insurance for the cardholder (see Risk Management for full details)
Better utilization of UCalgary funds and supports operational initiatives
Access to payment and travel details
Transparency of refunds for all travellers, including guests
No out-of-pocket expenses

UCalgary has partnered with Maritime Travel to provide comprehensive travel services to faculty and staff for individual, group, conference and guest travel.

Benefits of Booking with Maritime Travel

Customer Care - Priority on traveller safety and support, including travel alerts and advisories (GardaWorld Travel Security) from booking to trip completion, and 24/7 emergency and after-hours customer service available worldwide.
Savings - Discounted rates negotiated through corporate agreements for airline, hotel, car, train and bus, including CAUBO pricing, are available by booking online with the Maritime self-serve tool or directly with an agent.
Fare Optimization - Working directly with airlines to track and coordinate cancelled flight credits on behalf of travelers, to maximize their value towards future bookings, and avoid loss of funds.
Reporting - Spend and itinerary data is captured to provide customized reporting for all Faculties and Departments to improve real time budget oversight, forecasting, and traveler tracking

Maritime Travel

Learn more about Maritime Travel

Travel Insurance

Travel insurance is covered as a benefit of the University's Travel and Expense Credit Card. No additional paperwork is required to activate insurance coverage using the card. However, credit card insurance DOES NOT cover trip cancellation or coverage for guest travelers. These are additional costs that can be purchased with Maritime Travel.

More information on travel insurance coverage with the Corporate Credit Card is available on the Corporate Card Program Handbook.

For detailed information on vehicle rental collision coverage, or any other inquiries regarding insurance provided by the University, please visit Risk Management.

Apply for a Travel and Expense Card

Learn more about applying for university credit cards.

Travel Discounts and Promotions

Our online self-serve booking tool has the University's preferred rates for all hotel accommodations and vehicle bookings within Canada. For international travel, multi-site itineraries, group bookings or assistance with Canadian travel, contact Maritime directly to access the University's preferred supplier and CAUBO discounted rates.

CAUBO special rates:

CAUBO negotiates a limited number of national contracts for products and services to secure volume pricing as a benefit to members. The contracts are available as a member benefit to all faculty and staff for University (Regular) Members and Affiliate (College) Members. Find deals for:

Fairmont Banff Springs:

Alberta Residents Rate Offer - Fairmont Banff Springs - Alberta Residents Rate Offer
Bed & Breakfast Offer - Fairmont Banff Springs Bed and Breakfast
Ski and Stay Package - Fairmont Banff Springs - Ski & Stay Offer

Fairmont Chateau Lake Louise:

Spring Break Offer - Fairmont Chateau Lake Louise - Spring Break - 4th Night Free
Alberta Residents Rate Offer - Fairmont Chateau Lake Louise - Alberta Residents Rate Offer
Wellness Retreats - Fairmont Chateau Lake Louise Wellness Retreats

Register International Travel

If you are traveling outside of Canada, please remember to register your travel with Risk Management.

Local Vehicle Reservations

The University of Calgary's preferred vendor for local rentals is Budget Car and Truck Rental.

Budget Car and Truck Rentals contact information:

Call 403.226.1550 extension #1 or email [email protected]
Please refer to the COVID-19 Vehicle Rentals Protocol

Before completing your rental, please refer to the Rental Procedure document. Once you have read through this document, fill out the Vehicle Request form.

Please find attached here a Budget price sheet.

Out-of-Town Vehicle Rentals

Our online self-serve booking tool has the University's preferred rates for all vehicle bookings within Canada. For international travel, multi-site itineraries, group bookings or assistance with Canadian travel, contact Maritime directly to access the University's preferred supplier and CAUBO discounted rates.